About: One of the largest telecom providers in Spain offering fixed line, mobile, and internet services to residential customers, businesses and operators. After acquiring several popular brands, it ranks as the fastest growing operator nationwide.
Size: Over 10 million clients and more than 1000 employees
Technologies: Vena Solutions
The Reporting Puzzle
The client’s previous monthly closing entailed extracting large amounts of SAP data, along with other sources and manual data, and subsequently treating it with a series of VBA scripts. The data blocks were then manipulated in their corresponding Excel file depending on the category (revenue, cost, opex etc.), brand, and segment of movement.
Due to the ever-changing telecommunication business environment and their original reporting approach, the process was fragmented, decentralized and highly manual, forcing users to make constant modifications and adaptations of dozens of scattered Excel files. This led to a high risk of human error, duplicates and redundancy which in turn required constant validations throughout the process.
Solving the problem with Vena
The CIS team introduced the client to Vena Solutions, a tool that could usher their Excel-based financial reporting into a new era of performance management. Together we have implemented a process solution that enables the company to automate the initial transformations of their source data (SAP) to then follow a workflow that indicates to each user what task to perform in a centralized repository of Excel files. These files are connected to a data model that allows for automatic updates and where transformations or manipulations of the data are carried out with minimum user input.
The data processing now carried out with Vena also enables their finance team to perform different allocations while preserving every level of analytical detail, thus allowing them to analyse information that was previously unavailable. It also eliminates the risk of losing work when dragging formulas or having several files opened by different users - a sad reality faced by many finance teams using Excel.
“Active involvement of the finance team in the development and implementation has been key to the success of this project, as well as for achieving total independence in the long run"
Santiago Ruiz, Sr CPM Consultant